INDIA
INTERNATIONAL TRADE FAIR 2003
Rules
& Regulations for Participation
Rights:
The India Trade Promotion Organization reserve All rights in connection
with the IITF’2003.
Participation:
Application for participation is to be made in the prescribed from given
overleaf. Approval of participation will be at the sole discretion of
India Trade Promotion Organisation.
Space
Allocation: Application completed in all respects and accompanied
by 50% advance payment will only be considered for allocation of space.
Space will be allocated to the company by name and no sub-letting will
be allowed in any manner. The space will be allotted on first-come-first-served
basis subject to optimum utilization of space.
Shell
Scheme: ITPO will provide a built –up booth constructed
with prefab system with a hight of 2.4 mtr. with fascia writing, carpet,
one podium, one table, four chairs, one power plug and seven spotlights
(stand lighting up to 1KW) in booth 15/20 sq. mtrs. Each panel will be
of 1 mtr. wide with white board.
Construction
of Stand in Bare Space: Exhibitor who book bare space will do
the layout and interior design of stalls with the approval of the Chief
Architect, ITPO keeping in view public safety, free access to public facilities
& conveniences, safety to ITPO property, cable terminals for telephone
connections, outlets for electricity and water and conveniences to fellow
exhibitors must not be obstructed. In case the height of stall is required
beyond 2.40 mtr. at some location, the same shall be specifically brought
to the notice of Chief Architect, ITPO for prior concurrence before execution.
Payments
Schedule: Invoices will be sent to all Exhibitors and payments
of stall charges shall be made as follows: 50% advance payment for booking
of space with Catalogue Entry Form and balance 50% before 30” September,
2003. If the payment is not received by the due date, the allocated exhibition
space will become void and made available to other exhibitors. No refund
will be made on cancellation or reduction of stall space. All payments
are to be made by Demand Draft drawn in Favour of India Trade Promotion
Organisation, New Delhi.
Possession
of Space: Possession of space will be given only on receipt of
full payment including electricity, water charges and other dues, if any,
on or before 7” November, 2003. However, display arrangements are
to be completed on or before 13” November, 2003 by 10.00 a.m.
Stall
Alteration: (a) No alteration of the size or position of an exhibitor’s
stall is permitted. (b) ITPO reserve the right to modify
the layouts of stall sites and gangways. (c) Usage of
nails, pins, tacks, screws, or any such material to the panel walls of
the Built up stall is prohibited.
Security:
ITPO will make the general security arrangements. However, participants
will be responsible for the security of the exhibits and stall. List of
Exhibits should be verified & certified by Security Agency/ Security
Guards before handing over to them on daily basis as ITPO does not take
any responsibility of thefts etc.
Fire
Prevention: Smoking is prohibited inside the exhibition halls.
Halogen and other floodlight are not permitted. Use of fire hazard material
like thatch, dry grass and other similar inflammable material is not permitted.
Electrical wirings under the carpets is a potential fire risk. Wherever
this is unavoidable, adequate precautions should be taken by covering
the wiring by wooden ramps. Wiring under the carpet should not have joints.
Participants will keep and maintain fire-fighting equipment within their
Stall as per safety regulations. Arrangements of fire extinguishers in
stalls/pavilions are the responsibility of the individual participants.
However, fire extinguisher on rent can be provided by ITPO, depending
upon availability in stock.
Insurance:
Participants will insure their exhibits and display materials
against loss, damage, theft, fire or any cause whatsoever. They will also
obtain third party insurance cover for construction period, fair period
and dismantling period.
Damage
to Exhibition Areas: Exhibitors are required to indemnify ITPO
against any claim made against them in respect of damage to Exhibition
Halls, Structure or property caused by exhibitors stall, exhibits or staff
or by agents acting on a Exhibitor’s behalf.
Flammable
Materials: All material used in the construction of stalls and
displays are to be fully fire proofed and comply with all other local
regulations. No gas cylinders will be used in the premises.
Product
Liability Insurance: Exhibitors are advised to insure against
claim arising out of body injury and /or property damage. An Exhibitor
shall produce to the ITPO on demand certificates of insurance.
Service
Agencies: Work of cargo handling, clearing, construction of stand,
decoration, furniture and catering can be availed by the participants
only from those contractors who are registered with the ITPO. No other
contractors will be allowed to provide service in Pragati Maidan.
Failure
of Service: ITPO will use their best endeavours to ensure the
supply of the services mentioned in the Catalogue Form, but if the supply
of such services are not within the control of the ITPO, then no exhibitor
is entitled for any loss incurred due to failure of services.
Entry/Exit
To Pragati Maidan For Exhibitors: (i) Entry into Pragatim Maidan
of participants will be on the basis of exhibitor passes issued by ITPO.
Each participant will be entitled to five exhibitor passes for a minimum
of 15sq.mtrs. and one additional pass will be admissible on each additional
3sq. mtrs. space. In addition, single entry complimentary invitation for
business hours will be provided on the basis of one invitation per sq.
mtr.
Cleanliness
and Maintenance: The participants will be responsible for cleanliness
and maintenance of their stalls. Cleaning of common passages/areas will
be arranged by ITPO. Participants will be responsible for removal of empties,
waste material on 12” November, 2003. No empties or wooden material
shall be allowed to be kept behind the partitions of stall. If a participant
is allotted a full hall, the cleanliness of the entire hall will be the
responsibility of that participant.
Attendance
At The Stand:
(i)
No stand should be left unattended during the exhibitor hours. The participants
will carry on such activity, which in the option of ITPO amounts to nuisance
or annoyance. ITPO shall have the right to take remedial action as deemed
fit.
(ii)Exhibits
must not obstruct passages. Fire extinguisher, cable terminals fro phone
connection, outlets for electricity and water must not be obstructed
(iii)
No nailing will be allowed for fixing photographs, posters, banners etc.
(iv)
Halogen Light not permitted.
Vacation
of Space: Space will have to be vacated within two days of the
close of the fair. Participants who fail to vacate the space will be liable
to pay penalty to ITPO (as prescribed by ITPO) and the ITPO shall have
the right to remove the exhibits/materials etc. of participants at the
risk and cost of participants. Storage of exhibits in the open area will
not be permitted after the close of the Fair and will attract penal rent
as intimated by ITPO.
Electrical
Installation: All on-site electrical installations must be carried
out by the registered /empanelled Electrical Contractor of ITPO. All prefabricated
fittings will be subject to an inspection by the official contractor before
connection to the mains supply.
Extra
Electricity Charges: Extra power would be made available on payment
basis. Extra power would be provided on request latest by 14” November,
2003 @ Rs. 180/-per K.W. and consumption charges @ Rs.120/-per K.W. per
day.
State
Pavilions/ Ministries: Mixed load Light – Power will be
provided at the rate of Rs. 120 per KW per day + Rs.180 per KW service
connection charges + 5% Service Tax/ Contingency Tax.
Water
Charges:
(i).
Rs.2000/- would be charged per water connecting and Rs.140/- per tap per
day is payable for water consumption and supply. Request for water connection
is to be made latest by October 14, 2002. Service Tax/Contingency Tax
of 5% to be added.
(ii)
(a) For Exhibits: Entry of vehicles in Pragati Maidan during
exhibition hours will not be permissible. However, vehicles carrying exhibits
etc. can be allowed to enter into Pragati Maidan up to 9.00 a.m. and after
8.30 p.m. with the prior approval of General Manager (Security) (during
Fair Days).
(b)
No exhibits/ cases/display material will be allowed to be taken out of
Pragati Maidan after the close of the Fair without Exit Permit which will
be issued by the Central Control Room on production of clearance certificate.
(c)
All entry/exit of vehicles to and from Pragati Maidan will be
from Gate B or as notified.
Paid
Parking: Car parking labels for designated areas will be available
on payment of Rs.500/- per vehicle for all days of the India International
Trade Fair’ 03.
Paid
Exhibitor Passes: Extra exhibitor passes would be given @ Rs.
350/-each.
Dress
Code and Noise Level: The IITF is a Business oriented international
events attend by domestic as well as by overseas business personal and
visitors. It is, therefore, necessary that hosts/ hostesses and presenters,
who often promote different products and service on behalf of the exhibitors,
be decently attired, keeping in view the law of the land and our cultural
ethos. Many exhibitors use loud speakers for playing music, making announcements
and other promotional means for attract visitors. While doing so, it is
essential to ensure that no nuisance/ disturbance is caused to other exhibitors
and annoyance to the visitors. Hence, the sound level is not allowed to
exceed 7 decibels.
Refund:
No refund of license fee will be made by ITPO.
Interpretation:
The decision of CMD, ITPO or his nominees shall be final and
binding on the participant about the rules and regulation.
Disputes:
Disputes, if any arising out of participation in this fair shall fall
within the jurisdiction of the courts of Delhi/ New Delhi.
Smoking
Prohibited: Smoking at Pragati Maidan premises/Exhibition ground
/Halls is strictly prohibited.
Violation
of Rules: In the events of violation of these rules, ITPO Stall
of the participant immediately and no refund of participation charges
would be considered
