INDIA
INTERNATIONAL TRADE FAIR 2004
Rules &
Regulations for Participation
Rights:
The India Trade Promotion Organization reserve All rights in connection
with the IITF’2004.
Participation:
Approval of participation will be at the sole discretion of India Trade
Promotion Organisation. Bulk booking of space is not allowed. Any
booking made by a company participating in IITF or any other fair
either organised by ITPO or any third party is an exclusive contract
between such company and the customer booking the goods after paying
earnest money.
ITPO shall not be a party in any dispute between the participents and their customers; if ITPO is put to any loss for the acts of omission and/or commission of/by the participent, the same shall be made good/ indemnified by such participent.
ITPO shall not be a party in any dispute between the participents and their customers; if ITPO is put to any loss for the acts of omission and/or commission of/by the participent, the same shall be made good/ indemnified by such participent.
Space
Allocation: Application completed in all respects and
accompanied by 50% advance payment will only be considered for
allocation of space. Space will be allocated to the company by name and
no sub-letting will be allowed in any manner. The space will be
allotted on first-come-first-served basis subject to optimum
utilization of space and on the basis of their product profile as well
as Hall-wise display sections..
Shell
Scheme: ITPO will provide a built-up booth constructed with
prefab system with a hight of 2.4 mtr. with fascia writing, carpet, one
podium, one table, four chairs, one power plug and seven spotlights
(stand lighting up to 1KW) in booth 15/20 sq. mtrs. Each panel will be
of 1 mtr. wide with white board. Only 25 per cent of the outdoor area
can be covered mainly for office purpose. For any area covered beyond
25 per cent of the space, 50 per cent extra participation fee is
payable. Open space is to be used for display only. Exhibits must not
obstruct passages. Fire extinguishers, cable terminals, cable terminals
for phone connection, outlets for electricity and water must not be
obstructed. No nailing will be allowed for fixing photographs, posters,
banners etc.
Construction
of Stand in Bare Space: Exhibitor who book bare space will do
the layout and interior design of stalls with the approval of the Chief
Architect, ITPO keeping in view public safety, free access to public
facilities & conveniences, safety to ITPO property etc. Cable
terminals
for telephone connections, outlets for electricity and water and
conveniences to fellow exhibitors must not be obstructed. In case the
height of stall is required beyond 2.40 mtr. at some location, the same
shall be specifically brought to the notice of Chief Architect, ITPO
for prior concurrence before execution.
Payments
Schedule: Payment of stall charges shall be made as follows:
50% advance payment for booking of space with Catalogue Entry Form
Balance 50% before 30” September, 2004.
If the payment is not received by the due date, the allocated exhibition space will become void and made available to other exhibitors. No refund will be made on cancellation or reduction of stall space. All payments are to be made by Demand Draft drawn in Favour of India Trade Promotion Organisation, New Delhi.
Foreign exhibitors can also send their participation fee through banking channels. ITPO's Bank Account Nos. and Swift Code Nos. are:
Name of the Bank Account No. Swift Code No.
CITIBANK, Connaught Place, New Delhi 002157012 CITI-INBX
State Bank of India, Parliament Street, New Delhi 1100400384 SBI-NIN-BBA104
50% advance payment for booking of space with Catalogue Entry Form
Balance 50% before 30” September, 2004.
If the payment is not received by the due date, the allocated exhibition space will become void and made available to other exhibitors. No refund will be made on cancellation or reduction of stall space. All payments are to be made by Demand Draft drawn in Favour of India Trade Promotion Organisation, New Delhi.
Foreign exhibitors can also send their participation fee through banking channels. ITPO's Bank Account Nos. and Swift Code Nos. are:
Name of the Bank Account No. Swift Code No.
CITIBANK, Connaught Place, New Delhi 002157012 CITI-INBX
State Bank of India, Parliament Street, New Delhi 1100400384 SBI-NIN-BBA104
Possession
of Space: Possession of space will be given only on receipt of
full payment including electricity, water charges and other dues, if
any, on or before 7” November, 2004. However, display arrangements are
to be completed on or before 13” November, 2004 by 10.00 a.m.
Stall
Alteration: (a) No alteration of the size or position of an
exhibitor’s stall is permitted. (b) ITPO reserve the
right to modify the layouts of stall sites and gangways. (c)
Usage of nails, pins, tacks, screws, or any such material to the panel
walls of the Built up stall is prohibited.
Passage:
Exhibits must not obstruct passages. Public passages and
gangways should be left clear. No hindrances, protrusion of exhibits
shall be permitted otherwise it will attract penalty for the
participents whose goods/ products were found obstruction passages/
gangways etc.
Sub-letting
and Use of Passage: ITPO will have the right to close the
stall for sub-letting/ enroachment which will also attract penalty/
fine from such participent.
Security:
While ITPO will make the general security arrangements,
participants will be responsible for the security of the
exhibits and stalls. List of Exhibits should be verified &
certified
by Security Agency/ Security Guards before handing over to them on
daily basis as ITPO does not take any responsibility of thefts etc.
Fire
Prevention: Smoking and cooking is prohibited inside the
exhibition halls.
Halogen and other floodlights are not permitted. Use of fire hazard
material like thatch, dry grass and other similar inflammable material
is not permitted. Electrical wirings under the carpets is a potential
fire risk. Wherever this is unavoidable, adequate precautions should be
taken by covering the wiring by wooden ramps. Wiring under the carpet
should not have joints. Participants will keep and maintain
fire-fighting equipment within their stalls as per safety regulations.
Arrangements of fire extinguishers in stalls/pavilions are the
responsibility of the individual participants. However, fire
extinguisher on rent can be provided by ITPO, depending upon
availability.
Insurance:
Participants will insure their exhibits and display
materials against loss, damage, theft, fire or any cause whatsoever.
They will also obtain third party insurance cover for construction
period, fair period and dismantling period.
Damage
to Exhibition Areas: Exhibitors are required to indemnify ITPO
against any claim made against them in respect of damage to Exhibition
Halls, Structure or property caused by exhibitors stall, exhibits or
staff or by agents acting on a Exhibitor’s behalf.
Flammable
Materials: All material used in the construction of stalls
and displays are to be fully fire proofed and comply with all other
local regulations. No gas cylinders will be used in the premises.
Product
Liability Insurance: Exhibitors are advised to insure against
claim arising out of body injury and/ or property damage. An Exhibitor
shall produce to the ITPO, on demand, certificates of insurance.
Service
Agencies: Work of cargo handling, clearing, construction of
stand, decoration, furniture and catering can be availed by the
participants only from those contractors who are registered with the
ITPO. No other contractors will be allowed to provide services in
Pragati Maidan.
Failure
of Service: ITPO will use their best endeavours to ensure the
supply of the services mentioned in the Catalogue Form, but if the
supply of such services are not within the control of the ITPO, then no
exhibitor is entitled for any damage incurred due to failure of
services.
Entry/Exit
To Pragati Maidan For Exhibitors: (i) Entry into Pragatim
Maidan of representatives of participents will be on the basis of
exhibitor passes issued
by ITPO. Each participant will be entitled to five exhibitor passes for
a minimum of 15sq.mtrs. and one additional pass will be admissible on
each additional 3sq. mtrs. space.
In addition, single entry complimentary invitation for business hours will be provided on the basis of one invitation per 5sq. mtr. space booked subject to a maximum of 250 passes to companies booking a minimum of 50 sq.mtrs.
In addition, single entry complimentary invitation for business hours will be provided on the basis of one invitation per 5sq. mtr. space booked subject to a maximum of 250 passes to companies booking a minimum of 50 sq.mtrs.
Cleanliness
and Maintenance: The participants will be responsible for
cleanliness and maintenance of their stalls. Cleaning of common
passages/areas will be arranged by ITPO. Participants will be
responsible for removal of empties, waste material on 12” November,
2004. No empties or wooden material shall be allowed to be kept behind
the partitions of stall. If a participant is allotted a full hall, the
cleanliness of the entire hall will be the responsibility of that
participant.
Charges
for Open Space for Storage: In case the Participent wishes to
avail of Storage space
provided by ITPO for emties etc., the applicable charges for the
purpose will be Rs. 250 per sq. mtr. per week for Indian exhibitors and
US$ 5 per sq.mtr. per week for foreign exhibitors. The responsibility
of consigning such material to ITPO designated storage area will be
that of the participent.
Attendance
At The Stand:
No
stand should be left unattended during the exhibition hours. The
participants will not carry out any activity, which in the option of
ITPO
amounts to nuisance or annoyance. ITPO shall have the right to take
remedial action as deemed fit.
Vacation
of Space: Space will have to be vacated within two days of the
close of the fair. Participants who fail to vacate the space will be
liable to pay penalty to ITPO (as prescribed by ITPO) and the ITPO
shall have the right to remove the exhibits/materials etc. of
participants at the risk and cost of participants. Storage of exhibits
in the open area will not be permitted after the close of the Fair and
will attract penal rent as intimated by ITPO.
Electrical
Installation: All on-site electrical installations must be
carried out by the registered /empanelled Electrical Contractor of
ITPO. All prefabricated fittings will be subject to an inspection by
the official contractor before connection to the mains supply.
Extra
Electricity Charges: Extra power would be made available on
payment basis. Extra power would be provided on request latest by 14”
November, 2004 @ Rs. 180/-per K.W. and consumption charges @
Rs.120/-per K.W. per day. 5% will be charged as services charges
(Subject to Revision)
State
Pavilions/ Ministries: Mixed load Light + Power will be
provided at the rate of Rs. 120 per KW per day + Rs.180 per KW service
connection charges + 5% Service Tax/ Contingency Tax (Subject to
revision).
Refundable
Security Deposit from National Participents only for Electricity Power
Load Use: Upto 24 sq. mtr. Rs. 5000/-, 25 sq. mtrs to 50 sq.
mtrs. Rs. 10,000/-, 51 sq. mtrs. to 100 sq. mtrs. Rs. 20,000/-, 101 sq.
mtrs. and above Rs. 25,000/-.
Water
Charges:
(i).
Rs.2000/- would be charged per water connection and Rs.140/- per tap
per day is payable for water consumption and supply. Request for water
connection is to be made latest by October 14, 2004. Service
Tax/Contingency Tax of 5% to be added. (Subject to revision)
Note:
Electricity & water consumption charges are subject to revision.
Compressed air can be provided on demand on payment.
(b)
No exhibits/ cases/ display material will be allowed to be taken out of
Pragati Maidan after the close of the Fair without Exit Permit which
will be issued by the Central Control Room on production of clearance
certificate.
(c) All
entry/ exit of vehicles to and from Pragati Maidan will be from Gate 4
or as notified.
Car
Parking: Car parking labels will be
available on payment only. These parking lables will be available at
Gate No.1.
Paid
Exhibitor Passes: Extra exhibitor passes would be given @ Rs.
350/-each.
Dress
Code and Noise Level: The IITF is a business-oriented
international events attended by domestic as well as by overseas
business
personnel and visitors. It is, therefore, necessary that hosts/
hostesses and presenters, who often promote different products and
service on behalf of the exhibitors, be decently attired, keeping in
view the law of the land and our cultural ethos. Many exhibitors use
loud speakers for playing music, making announcements and other
promotional means for attracting visitors. While doing so, it is
essential
to ensure that no nuisance/ disturbance is caused to other exhibitors
and annoyance to the visitors. Hence, the sound level is not allowed to
exceed 7 decibels.
Refund:
No refund of license fee will be made by ITPO.
Interpretation:
The decision of CMD, ITPO or his nominees shall be final
and binding on the participant about the rules and regulation.
Disputes:
Disputes, if any arising out of participation in this fair shall fall
within the jurisdiction of the courts of Delhi/ New Delhi.
Smoking
Prohibited: Smoking at Pragati Maidan premises/Exhibition
ground /Halls is strictly prohibited.
Violation
of Rules: In the events of violation of these rules, ITPO
Shall have the right to close down the stall of the participant
immediately and no refund of participation
charges would be considered.
